To Attach an Object to an Approval

Objects can be added to open approvals. Objects can be documents or files that can add more information to the approval/s. You can access this function via the following options:

Select Attach Object to Your Approval from the VMware Service Portal Navigation Bar.

- OR -

From your Home page, select the approval within the Approvals Awaiting Your Action summary and click to select the approval. On the Approval Details page, click the Attach Object button..

- OR -

Search for an approval via the Review Past/ Current Approvals menu option and select the approval from the results page. Click the   button.

- OR -

Search for an approval via the Review Past/ Current Approvals menu option and click to select the approval. On the approval details page, click the Attach Object button.

Using any of the above methods will display the Add an Object to Your Approval page.

To attach object/s to your approval, follow these steps:

  1. On the Attach Object to Your Approval page, type the approval number in the Approval No field. This is the reference or unique identifier for the approval. You can only add a note to an approval if the approval number is valid.
  2. To add the object, select the Browse… command from the Object field. A pop-up Choose File window is displayed. Select the object you want to attach to the approval and click Open.
  3. Type a description of the object you are attaching in the Description field.
  4. If configured, you can select the Send Email or Send Pager option for the approval.

Send Email will send an email message to and Send Pager will transmit a paging notification to the officer to whom the approval is assigned.

  1. Click OK. An acknowledgement is displayed. This confirms that the object has been attached to the approval.

 

Objects are a useful function to add more information to the approval. You can only add objects to approvals that have not yet been implemented or closed.  

 

After attaching an object, if you reload the page, you will need to attach the object again. Uploaded objects are cleared when a page refreshes to display an error message in case a mandatory field has not been completed on that page.

 

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